Employment Opportunities

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Associate Director of Annual and Integrated Giving
Associate Director of Development
Associate Director of Annual and Integrated Giving
Events Coordinator (Fundraising, Development, and Stewardship)
Foundation Office Student Associate

Associate Director of Annual and Integrated Giving

Position Status: Full-time, exempt, hybrid eligible

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University dedicated to advancing the University’s initiatives and strategic priorities. The Foundation secures philanthropic support by cultivating lasting relationships with alumni, friends, and partners, and by responsibly stewarding assets to ensure long-term impact for ESU and its students.

Position Summary

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as the Associate Director of Annual and Integrated Giving. The Associate Director plays a key role in the Alumni Engagement and Annual Giving Office, shaping how alumni, students, and donors experience philanthropy at ESU. This position blends campaign strategy, storytelling, audience segmentation, and donor experience to strengthen participation, increase annual revenue, and advance the mission of the ESU Foundation through the Warrior Fund and other giving priorities.

Essential Functions:

Reporting to the Director of Alumni Engagement and Annual Giving, this individual will work independently and collaboratively with colleagues across the Foundation and university to create and design integrated giving campaigns, donor communications, and planning stewardship experiences that engage alumni and inspire giving. The successful candidate will bring a balance of creativity and analytical strategy. Someone who sees philanthropy as both a communication and a relationship-building discipline.

Multi-Channel Campaign Strategy and Messaging

Lead the planning, execution, and analysis of annual giving campaigns across email, direct mail, digital platforms, social media, and emerging channels
Develop compelling and donor-centered messaging that aligns with the Foundation’s mission and brand voice
Build and manage campaign calendars, timelines, and creative direction to support solicitation, engagement, and stewardship goals

Audience Segmentation and Personalization

Use data insights to shape donor journeys, segment audiences, and deliver content tailored to donor interests, behavior, and affinity
Partner with Advancement Services to track performance metrics, test strategies, and refine future communications
Develop targeted campaigns for first-time donors, LYBUNT/SYBUNT audiences, lapsed donors, non-donors’ students, alumni, and leadership annual giving prospects

Donor Experience and Stewardship Collaboration

Work closely with Donor Relations and Stewardship to align solicitations with impact reporting, acknowledgments, and donor touchpoints
Support coordinated retention strategies, including thank-you communications, loyalty recognition, and recurring gift messaging
Ensure annual giving efforts are supportive of the donor experience

Digital Content and Engagement

Lead storytelling and content creation around the Warrior Fund, including impact stories, visuals, video scripts, and platform-specific messaging
Develop and manage email series, giving pages, crowdfunding content, and digital assets that support donor conversion and retention
Monitor performance analytics to optimize engagement and drive measurable results

Integrated Giving Initiatives

Oversee signature programs that strengthen the giving pipeline, including senior class gift participation, student philanthropy, giving days, and leadership annual giving
Guide student and young alumni philanthropy efforts that cultivate long-term giving habits and donor identity
Develop innovative giving opportunities tied to affinity groups, faculty and staff, athletics, academic areas, or milestone experiences

Cross-Campus and Internal Collaboration

Partner with Associate Director of Alumni Engagement and Outreach to integrate giving messages into reunions, chapters, Homecoming, affinity groups, and signature events
Coordinate with Advancement Services, Donor Relations, and Stewardship to align audience strategy, data needs, and campaign delivery
Serve as a strategic partner to enhance visibility in shaping how philanthropy is communicated throughout the donor and alumni lifecycle

Additional Duties

Monitor daily mail and complete gift logs
Exercise professionalism and discretion in working with confidential information

Qualifications:

Bachelor’s degree
Three or more years of relevant experience in fundraising, communications, digital engagement, or related mission-driven work
Strong written and verbal communication skills, with the ability to craft persuasive, donor-centered content
Ability to manage multiple projects and deadlines in a fast-paced environment
Experience using CRM (Blackbaud NXT) or marketing platforms to segment audiences and analyze performance metrics
Collaborative, creative mindset with an ability to build relationships and influence across departments
Availability for occasional evening/weekend work and travel
Proficiency with database management systems and software platforms: i.e., Raiser’s Edge, Microsoft Office Suite, proficient in excel
Must be able to successfully complete background checks

To Apply Application package must include:

Cover letter indicating why you are interested in this position plus salary requirements
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references (at least one of which must have been immediate supervisors)
Portfolio (Preferred): Submit samples demonstrating experience in audience engagement, persuasive messaging, or mission-driven storytelling (e.g., writing, digital content, campaign materials, or relevant links)

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, or email mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date Applications must be submitted by March 15, 2026. Review of applications will begin immediately and continue until the deadline. The application period may close earlier if a sufficient number of qualified candidates is received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodation, please call 570-422-3236.

Associate Director of Development

Position Status: Full-time, exempt, hybrid eligible

Position Summary

The East Stroudsburg University Foundation, the 501(c) (3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as an Associate Director of Development. Reporting to the Senior Director of Development and Alumni Relations of The East Stroudsburg University Foundation, the Associate Director of Development, will develop and execute a comprehensive strategy to retain and expand the number of donors to the foundation’s annual fund, through active cultivation, appropriate solicitation and stewardship resulting in increased operating income for the Foundation, support for university priorities and growth in alumni participation rates.

Duties and Responsibilities

Manage a portfolio of 150 - 200 prospects
Qualify, cultivate, solicit and steward prospects and donors with the capability of giving $25,000 or more over a 3 to 5-year period in line with established individual and team fundraising goals
Solicit gifts through personal visits, follow up telephone calls and coordinated written correspondence
Collaborate with Foundation departments, University officers, faculty, administrators and Athletics on fundraising strategies and campaigns
Maintain a
ccurate, timely records and contact reports in the database of records to facilitate repeated gifts and establish lifetime philanthropic partnershipsComplete and submit monthly expense reports, receipts, and invoices in a timely fashion
Maintain knowledge of current best practices in the field of fundraising and advance understanding through professional development
Participate in and assist where needed with cultivation events

Position Qualifications

Bachelor’s degree and 3+ years of relevant experience (development, sales, marketing, customer relations, etc.) or equivalent combination of education and experience
Experience in a higher education or non-profit setting preferred, direct experience with fundraising and volunteer management
Proven ability to solicit and close philanthropic gifts at the $25,000+ level, or equivalent experience in a related field such as sales
Working knowledge of charitable giving tax laws
Strong organizational and planning skills
Excellent interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy while working with a wide variety of personalities
Ability to apply good judgment and proven responsible decision-making skills; sensitivity and discretion are required to deal with highly confidential alumni, parent, student, family, donor and prospect information
Must be a detail-oriented, self-starter with a demonstrated ability to work independently and manage multiple projects and priorities to meet aggressive timelines and challenging deadlines
Availability for frequent travel within and outside of the state of Pennsylvania, as well as occasional evening and weekend work
Working knowledge of electronic mail, social media, virtual platforms, and calendars, the Windows environment, including Microsoft Word, Excel, PowerPoint, Teams, and Outlook, and Raisers Edge or comparable databases
Deep appreciation for the mission and aspirations of the East Stroudsburg University Foundation and East Stroudsburg University
Personal attributes: Honesty, integrity, persistence, enthusiasm, team player, commitment, attention to detail, curiosity and self-awareness

To Apply Application package must include:

Cover letter indicating why you are interested in this position
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references (at least one of which must have been a direct supervisor)

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include hybrid/remote work schedule, participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236

Staff Accountant, Foundation: non-profit

Position Status: Full-time, exempt, hybrid eligible

Position Summary

The East Stroudsburg University Foundation, a 501(c)(3) nonprofit organization that supports East Stroudsburg University, seeks a detail-oriented and motivated Staff Accountant to join its Finance and Administration team. This position plays a critical role in ensuring the accurate processing, recording, and reporting of charitable contributions while supporting the Foundation’s accounting operations and Advancement Services functions.

The Staff Accountant is primarily responsible for gift processing, tax receipting, donor acknowledgements, and pledge management, as well as maintaining accurate financial and constituent records. The position supports general ledger activity, accounts receivable and payable, reconciliations, and reporting in compliance with Foundation policies, Board directives, GAAP, FASB, CASE standards, and applicable federal and state regulations.

The ideal candidate works semi-independently, exercises sound judgment and discretion, and demonstrates professionalism, tact, and diplomacy when interacting with donors, University partners, auditors, and internal stakeholders.

Key Duties and responsibilities:

Gift Processing – Accounts Receivable

Analyze, interpret, and process all charitable contributions through batches and generate reports within 48 hours
Generate tax receipt letters ensuring accuracy of information complying with all IRS, CASE, FASB and other government and industry standards and attend training to remain informed of any changes
Manage memorial and honorarium acknowledgements, and deceased constituent management
Examine gifts and corresponding documentation to determine the gift amount, legal donor, gift designation and charitable gift eligibility and perform any required research to ensure that gifts are processed correctly and according to the donor's intent and maintain accurate biographical and gift data information in the database
Respond promptly to alumni and donor inquiries via telephone and email and provide clarification/requested documentation
Create and maintain confidential constituent files
Oversee the pledge process, including reminders and prepare coordination of mail merges and perform required research to ensure that pledges are processed and recorded correctly and reported for annual audit compliance. Maintain the pledge roll forward throughout the year. Utilize this reconciliation to support the reconciliation process between Raiser's Edge as a subledger of Financial Edge general ledger.
Process, submit, and maintain matching gifts
Generates routine reports and maintains gift-related reports
Review all miscellaneous income to Cash Receipts Module

Accounts Payable (A/P)

Create and maintain vendor files
Clean up checks outstanding greater than 90 days
Review/enter vendor invoices and process checks
Payment of employee credit cards online and staff reimbursements
Assist with preparation of 1099s

General Accounting, Administrative, and Advancement Services support

Assist with general ledger functions and the month-end/year-end close processes
Perform weekly reconciliations to ensure that Raiser’s Edge subledger and Financial Edge general ledger are aligned and reflect daily activity.
Assist and work with auditors by gathering requested donation information and backup
Works with ESU Business office and Student Activities Association on annual financial reporting for federal, state, and NCAA requirements
Develop and document business processes and accounting policies to maintain and strengthen internal controls
Enter and/or review events set up in the database
Review web/online registration pages for events with gift components
Updates constituent contact information, including name, address, contact details, and employment status, as well as marital status, family relationships, and educational background, including non-ESU degrees.
Proactively searches for and corrects inaccurate data, research discrepancies using various services and resources and collaborates with other departments to verify data
Assists with ESU Foundation Board and committee meetings, as needed. Serve as back-up for all Scholarship Manager Responsibilities
Participating in and assisting where needed at Foundation and University events
Manage and maintain registrations of charitable solicitations
Other administrative functions as assigned

Qualifications and experience: Excellent interpersonal, verbal, and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Prior work experience in higher education or not for profit a plus. Good time management, and ability to multi-task in a fast-paced, changing environment. Must be able to successfully complete background checks.

Education: Bachelor’s degree preferred, in Accounting, Finance or relevant; or associate degree with five years to ten years of related work experience.

Technical: Strong proficiency in Microsoft Office suite, especially Word, Excel, PowerPoint, Outlook, and experience in data management. Gift processing experience in Blackbaud Raiser’s Edge a plus.

Salary: Commensurate with education and experience. Excellent health and retirement benefits package.

To Apply: Application package must include:

Cover letter indicating why you are interested in this position
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, or email to mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date: Applications must be submitted by March 15, 2026. Review of applications will begin immediately and continue until the deadline. The application period may close earlier if a sufficient number of qualified candidates is received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodation, please call 570-422-3236.

Events Coordinator (Fundraising, Development, and Stewardship)

Position Status: Full-time | Hybrid eligible

Position Summary:

The Events Coordinator is a vital member of the ESU Foundation staff and the Donor Relations team. The successful candidate will assist in executing dynamic, high-quality events that advance Foundation priorities related to the strategic plan, stewardship, fundraising, alumni engagement, government and community relations. They are a key member of the team that ensures our donors are appreciated, informed and connected to the outcomes of their generosity. Examples include private events for President’s Circle level donors, the 1893 Society, the annual Scholarship Dinner for donors and student scholarship recipients, golf outings and other fundraising events on the annual calendar.

Reporting and working in collaboration with the Director of Donor Relations, the Events Manager’s responsibilities include:

Assist leadership in executing in-person and virtual events that fulfill the mission of the ESU Foundation, specifically events that convey our gratitude to the existing donor base while also engaging and cultivating potential donors. Support leadership in event sponsorship commitments and serve as committee support on events within other program areas within the Foundation and on campus.

Duties include, but are not limited to:

Arrange site visits with venues and determine event location logistics
Determine virtual event platform needs and set up/manage accordingly
Work with caterers and venues to finalize menus and event setups for approval
Determine transportation and lodging needs for guests, speakers, and staff
Support leadership in all event logistics including A/V, setup, vendor coordination, and collaboration with university departments
Execute event staging and visual design plans, including floral, linens, props, signage, banners, and program elements such as speakers, agendas, and audience engagement
Prepare invitation lists by criteria, working with staff to curate and vet attendees
Manage RSVPs, table assignments, hospitality for VIPs and special guests of honor
Prepare and submit guest bios, briefings and event agendas/packets for leadership staff
Assist in production of event print materials, including invitations, scripts, nametags, programs, and day-of collateral
Assist in print needs for events, including programs, nametags, place cards, and menu cards
Monitor and update event sponsorships, providing support to leadership on fulfilling sponsorship commitments for stewardship and fundraising events.
Provide support in post-event phase, including data entry of event guests, post event summaries, linen cleaning and event supply storage, digital and physical filing of event documents and print materials
In partnership with staff, use standardized systems and technology to automate elements of event planning, tracking, and production whenever possible.
Develop productive working relationships with campus and community resources and vendors.
- Demonstrate project management, time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.
- Prepare and monitor event budgets for leadership. Ensure compliance with accounting, audit and fiscal controls.
- Prepare post-event and year-end reports that assess KPIs, reflect on successes and opportunities, and offer recommendations for improvement.
- Support post-event stewardship initiatives and contribute to strategic planning through analysis and performance insights.

Required Qualifications:

Bachelor’s degree, preferably in event management, marketing, hospitality, or business field.
Relatable experience in supporting in-person and virtual events, preferably in a higher education or nonprofit development setting.
Demonstrated ability to support in-person events of varying scales and formality, with strong skills in logistics, vendor coordination, and onsite set ups and break downs.
Proficiency in virtual event platforms (e.g., Zoom) and comfort managing online events of up to 300 attendees.
Exceptional written and verbal communication skills; must be able to engage audiences and prepare professional scripts, invitations, and program materials.
Advanced computer skills, including Microsoft Office Suite and ability to manage event-related materials (mail merges, nametags, seating cards, etc.).
Strong analytical, decision-making, and problem-solving skills with attention to detail and time management.
Professional demeanor with ability to work independently and collaboratively under pressure.
Ability to stand for extended periods and lift up to 50 pounds during event setup and breakdown.

Work Environment and Schedule:

Monday through Friday 8:00 a.m. to 4:30 p.m. daily.
Hybrid schedule eligible: Minimum three (3) days per week on-site at the ESU Foundation office, may fluctuate due to event schedule.
Evening and weekend work required for events, with flexible hours to accommodate program needs.
Fast-paced, detail-oriented work with frequent multitasking and tight deadlines, especially in the lead-up to large events.
Physical requirements include standing for long periods, walking between event venues, lifting or carrying event supplies, setting up and tearing down event equipment, moving furniture, staging, décor, etc.
High visibility: the role often has accountability for budget adherence, guest experience, risk management, brand representation, etc.
Primarily works from an office setting, but regularly travels to event venues, conference centers, and outdoor sites.

Preferred Qualification:

Experience with Raiser’s Edge or similar donor management database.
Event management certifications (e.g., CSEP, CMP, CFRE) or coursework preferred.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references (at least two of which must have been immediate supervisors)

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer.

Closing Date

The deadline for applications is Friday, October 31, 2025. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

Foundation Office Student Associate

Position Status: part-time, non-exempt position of 20 hours per week, for students currently enrolled at East Stroudsburg University.

Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.
Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.