Employment Opportunities

Administrative Assistant

Position Status: Full-time, exempt

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary
The East Stroudsburg University Foundation seeks a highly motivated individual responsible for a variety of administrative duties. The ideal candidate works semi-independently and solves problems using sound judgment and discretion. Position requires a working knowledge of Foundation policies and procedures, a high level of tact and diplomacy in dealing with donors to the Foundation, key individuals within the Foundation and University organizations, and other internal and external officials and visitors.

Reports to: Executive Director and Senior Director of Finance and Administration.

Key Duties and responsibilities:

Provide Administrative support for the Executive Director and the Major Gifts and Planned Giving team
Maintains Executive Director’s calendar, including appointment setting, preparing travel plans and travel itineraries and reconciliations of expense reports for Executive Director
Coordinate donor visits and materials for Executive Director
Assists with ESU Foundation Board of Director communications, including preparing board and committee reports and meeting minutes
Maintains ESU Foundation donor and board files, as well as highly sensitive personal, financial, and confidential correspondence with top-level donor and prospects
Perform duties such as word processing, filing, answering phones, and preparing of memorandums, drafting basic correspondence, and proofreading documents for grammatical and typographical errors
Assists in preparation and coordination of mail merges with excel and word documents
Able to identify and adapt to shifting priorities, be flexible and resourceful and exercise professionalism and discretion in working with confidential information
Manages data for development programs as necessary and appropriate
Assist in preparing major gifts proposals, gift agreements, planned giving contracts
Provide logistical support for on and off campus volunteer and donor meetings and visits
Assist with Foundation events such as Homecoming, Scholarship Dinner, and other special or volunteer visits or meetings as they arise
Perform other duties as assigned

Qualifications and experience: Two to three years of strong administrative experience. Prior work experiences in higher education a plus. Excellent interpersonal, verbal and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Good communication skills, both verbal and written, and ability to multi-task in a fast-paced, changing environment.

Education: High school diploma or equivalent.

Technical: Strong proficiency in Microsoft Office 365 suite, especially Word, Excel, PowerPoint, Outlook, Teams and Zoom.

To Apply
Application package must include:

Cover letter indicating why you are interested in this position plus salary requirements.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least one of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

Deadline for applications is Wednesday, April 12, 2023. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

Student Assistant

Position Status: part-time, non-exempt position of 20 hours per week

Background

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.

Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.