Employment Opportunities

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Advancement Services & Research Coordinator
Associate Director of Development
Gift Processing & Accounting Specialist
Foundation Office Student Associate

Gift Processing & Accounting Specialist

Position Status: Full-time, hybrid eligible

The East Stroudsburg University Foundation, a 501(c)(3) nonprofit organization that supports East Stroudsburg University, seeks a detail-oriented and motivated Gift Processing & Accounting Specialist to join its Finance and Administration team. This position plays a critical role in ensuring the accurate processing, recording, and reporting of charitable contributions while supporting the Foundation’s accounting operations and Advancement Services functions.

The Gift Processing & Accounting Specialist is responsible for the accurate and timely processing of all charitable contributions and the maintenance of financial records in compliance with IRS, CASE, FASB, NCAA, and audit standards. This position ensures the integrity of financial data related to donor contributions while supporting the Foundation’s broader advancement operations.

This role serves as the primary authority on gift processing, reconciliation, and financial compliance, and works in close partnership with Finance and Administration and Advancement Services to ensure alignment between financial records and donor data. While this position reports directly to the Chief Financial Officer, the gift processing and Raiser’s Edge functions of this role are performed in close coordination with and under the functional guidance of the Director of Advancement Services.

The ideal candidate works semi-independently, exercises sound judgment and discretion, and demonstrates professionalism, tact, and diplomacy when interacting with donors, University partners, auditors, and internal stakeholders.

Key Duties and responsibilities:

Gift Processing & Accounts Receivable

Accurately process and record all charitable contributions within established 24–48-hour turnaround standards
Review and interpret gift documentation to ensure proper donor attribution, designation, and compliance with donor intent
Generate and distribute tax receipts in accordance with IRS and industry guidelines
Perform daily reconciliation of online donations, matching transactions to constituent records in Raiser’s Edge
Manage memorial and honorarium gifts, matching gifts, and donor acknowledgments
Maintain accurate and confidential donor and gift records within Raiser’s Edge

Online Giving & Campaign Support

Create and maintain online donation forms to support fundraising initiatives and ensure accurate gift coding and fund designation
Serve as the operational lead for high-volume giving day campaigns, coordinating gift processing, real-time tracking, and post-campaign reconciliation
Support event setup and online giving configuration in coordination with Advancement Services

Pledge Management & Reconciliation

Oversee the pledge process, including entry, tracking, reminders, and reporting
Perform regular reconciliations between Raiser’s Edge (subledger) and Financial Edge (general ledger)
Maintain pledge roll-forward schedules and support audit and financial reporting requirements

Accounts Payable & General Accounting

Process vendor invoices, reimbursements, and payments in a timely manner
Maintain vendor records and monitor outstanding checks
Assist with month-end and year-end close processes
Support preparation of 1099s and other financial reporting requirements
Assists with ESU Foundation Board and committee meetings, as needed.
Serve as back-up for all Scholarship Manager Responsibilities
Participating in and assisting where needed at Foundation and University events
Manage and maintain registrations of charitable solicitations

Compliance & Audit Support

Ensure all gift processing and financial activities comply with applicable regulations and industry standards
Assist auditors by preparing documentation and responding to requests
Develop and maintain documented procedures to support strong internal controls

Data Integrity & Collaboration

Collaborate with Advancement Services to ensure accurate gift coding, fund setup, and data consistency
Research and resolve discrepancies in donor and gift records
Assist with data cleanup efforts and contribute to maintaining high-quality constituent data
Create and maintain event records in Raiser’s Edge NXT, ensuring accurate setup for registration, giving, and reporting purposes

Qualifications and experience: Excellent interpersonal, verbal, and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Prior work experience in higher education or not for profit a plus. Good time management, and ability to multi-task in a fast-paced, changing environment. Must be able to successfully complete background checks.

Education: Bachelor’s degree preferred, in Accounting, Finance or relevant; or associate degree with three to five years of related work experience. Knowledge of fund accounting and nonprofit financial practices preferred.

Technical: Strong proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook, with demonstrated experience in data management and reconciliation. Experience with Blackbaud Raiser’s Edge, Financial Edge, and gift processing functions preferred.

Salary: Commensurate with education and experience. Excellent health and retirement benefits package.

To Apply: Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references.

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date: Deadline for applications is July 15, 2026. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodation, please call 570-422-3236.

Advancement Services & Research Coordinator

Position Status: Full-time, hybrid eligible

The Advancement Services & Research Coordinator supports the operational, analytical, and prospect research functions of the ESU Foundation’s fundraising and donor relations efforts. This position plays a key role in maintaining data integrity, producing actionable analytics, coordinating departmental projects, and supporting the prospect research and portfolio management needs of the Major Gifts team. The ideal candidate is detail-oriented, analytically minded, and able to balance independent research work with broader operational responsibilities in a fast-paced nonprofit environment. We welcome candidates who are eager to learn and grow within the role, including those without prior experience in advancement or fundraising operations.

Key Duties and responsibilities:

Data Management & Analytics

Serve as the primary owner of constituent data hygiene, including routine cleanup, deduplication, deceased maintenance, address updates, and record standardization within Raiser’s Edge NXT
Identify and resolve data discrepancies independently for routine issues; escalate complex or high-impact data problems to the Director of Advancement Services
Fulfill a variety of data requests including mailing lists, email lists, constituent reports, and ad hoc queries, as assigned by the Director of Advancement Services
Produce regular and ad hoc reports to support fundraising, stewardship, and leadership decision-making
Assist in the development of dashboards and performance metrics to track campaign and portfolio activity

Prospect Research & Portfolio Management

Conduct biographical, philanthropic, and financial research on prospective and current donors using tools such as iWave, LexisNexis, and internet research
Prepare research profiles and briefings to support Major Gift Officer cultivation and solicitation strategies
Research and monitor alumni and prospects for relevant news, job changes, board memberships, etc.
Assist in the management and maintenance of MGO prospect portfolios, including moves management tracking and portfolio reviews

Operations & Project Coordination

Assist in the coordination of Advancement Services projects from initiation through completion, tracking timelines, deliverables, and stakeholder communications
Serve as a resource for staff on systems usage and data best practices
Assist with planning and logistics for donor outreach activities and departmental initiatives
Provide backup coverage for gift processing functions during staff absences or position vacancies, as needed
Collaborate with Advancement Services, Finance, and gift processing staff to support operational consistency, process improvements, and alignment between fundraising records and related financial reporting processes
Other duties as assigned

Qualifications and experience: Excellent interpersonal, verbal, and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Prior work experience in higher education or not for profit a plus. Good time management, and ability to multi-task, work collaboratively and independently. Strong organizational skills and attention to detail. Ability to manage multiple projects and meet deadlines. Aptitude for learning new software systems and technologies.

Education: Bachelor’s degree preferred, in business, information systems, communications, or a related field – or equivalent combination of education and experience.

Technical: Strong proficiency in Microsoft Office suite, especially Excel. Experience with Blackbaud Raiser’s Edge NXT or similar CRM platforms preferred. Exposure to or willingness to learn prospect research tools such as iWave, LexisNexis, or other wealth screening and internet research tools.

Salary: Commensurate with education and experience. Excellent health and retirement benefits package.

To Apply: Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references.

Associate Director of Development

Position Status: Full-time, exempt, hybrid eligible

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University dedicated to advancing the University’s initiatives and strategic priorities. The Foundation secures philanthropic support by cultivating lasting relationships with alumni, friends, and partners, and by responsibly stewarding assets to ensure long-term impact for ESU and its students.

Position Summary

The East Stroudsburg University Foundation, the 501(c) (3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as an Associate Director of Development. Reporting to the Senior Director of Development and Alumni Relations of The East Stroudsburg University Foundation, the Associate Director of Development, will develop and execute a comprehensive strategy to retain and expand the number of donors to the foundation’s annual fund, through active cultivation, appropriate solicitation and stewardship resulting in increased operating income for the Foundation, support for university priorities and growth in alumni participation rates.

Duties and Responsibilities

Manage a portfolio of 150 - 200 prospects
Qualify, cultivate, solicit and steward prospects and donors with the capability of giving $25,000 or more over a 3 to 5-year period in line with established individual and team fundraising goals
Solicit gifts through personal visits, follow up telephone calls and coordinated written correspondence
Collaborate with Foundation departments, University officers, faculty, administrators and Athletics on fundraising strategies and campaigns
Maintain accurate, timely records and contact reports in the database of records to facilitate repeated gifts and establish lifetime philanthropic partnershipsComplete and submit monthly expense reports, receipts, and invoices in a timely fashion
Maintain knowledge of current best practices in the field of fundraising and advance understanding through professional development
Participate in and assist where needed with cultivation events

Position Qualifications

Bachelor’s degree and 3+ years of relevant experience (development, sales, marketing, customer relations, etc.) or equivalent combination of education and experience
Experience in a higher education or non-profit setting preferred, direct experience with fundraising and volunteer management
Proven ability to solicit and close philanthropic gifts at the $25,000+ level, or equivalent experience in a related field such as sales
Working knowledge of charitable giving tax laws
Strong organizational and planning skills
Excellent interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy while working with a wide variety of personalities
Ability to apply good judgment and proven responsible decision-making skills; sensitivity and discretion are required to deal with highly confidential alumni, parent, student, family, donor and prospect information
Must be a detail-oriented, self-starter with a demonstrated ability to work independently and manage multiple projects and priorities to meet aggressive timelines and challenging deadlines
Availability for frequent travel within and outside of the state of Pennsylvania, as well as occasional evening and weekend work
Working knowledge of electronic mail, social media, virtual platforms, and calendars, the Windows environment, including Microsoft Word, Excel, PowerPoint, Teams, and Outlook, and Raisers Edge or comparable databases
Deep appreciation for the mission and aspirations of the East Stroudsburg University Foundation and East Stroudsburg University
Personal attributes: Honesty, integrity, persistence, enthusiasm, team player, commitment, attention to detail, curiosity and self-awareness

To Apply Application package must include:

Cover letter indicating why you are interested in this position
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references (at least one of which must have been a direct supervisor)

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include hybrid/remote work schedule, participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236

Foundation Office Student Associate

Position Status: part-time, non-exempt position of 20 hours per week, for students currently enrolled at East Stroudsburg University.

Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.
Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.