Employment Opportunities

Administrative Assistant

Position Status: Full-time, exempt

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary
The East Stroudsburg University Foundation seeks a highly motivated individual responsible for a variety of administrative duties. The ideal candidate works semi-independently and solves problems using sound judgment and discretion. Position requires a working knowledge of Foundation policies and procedures, a high level of tact and diplomacy in dealing with donors to the Foundation, key individuals within the Foundation and University organizations, and other internal and external officials and visitors.

Reports to: Executive Director and Senior Director of Finance and Administration.

Key Duties and responsibilities:

Provide Administrative support for the Executive Director and the Major Gifts and Planned Giving team
Maintains Executive Director’s calendar, including appointment setting, preparing travel plans and travel itineraries and reconciliations of expense reports for Executive Director
Coordinate donor visits and materials for Executive Director
Assists with ESU Foundation Board of Director communications, including preparing board and committee reports and meeting minutes
Maintains ESU Foundation donor and board files, as well as highly sensitive personal, financial, and confidential correspondence with top-level donor and prospects
Perform duties such as word processing, filing, answering phones, and preparing of memorandums, drafting basic correspondence, and proofreading documents for grammatical and typographical errors
Assists in preparation and coordination of mail merges with excel and word documents
Able to identify and adapt to shifting priorities, be flexible and resourceful and exercise professionalism and discretion in working with confidential information
Manages data for development programs as necessary and appropriate
Assist in preparing major gifts proposals, gift agreements, planned giving contracts
Provide logistical support for on and off campus volunteer and donor meetings and visits
Assist with Foundation events such as Homecoming, Scholarship Dinner, and other special or volunteer visits or meetings as they arise
Perform other duties as assigned

Qualifications and experience: Two to three years of strong administrative experience. Prior work experiences in higher education a plus. Excellent interpersonal, verbal and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Good communication skills, both verbal and written, and ability to multi-task in a fast-paced, changing environment.

Education: High school diploma or equivalent.

Technical: Strong proficiency in Microsoft Office 365 suite, especially Word, Excel, PowerPoint, Outlook, Teams and Zoom.

To Apply
Application package must include:

Cover letter indicating why you are interested in this position plus salary requirements.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least one of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

Associate Director of Alumni Engagement and Outreach

Position Status: Full-time, exempt

Background

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving, and administering gifts and donations that promote the growth, progress, and general welfare of ESU and its students.

Position Summary

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an individual to assist with the planning, coordination and execution of various alumni events, activities, and programs to support the alumni engagement function of the foundation. Reporting to the Director of Alumni Engagement and Annual Giving, the Associate Director of Alumni Engagement and Outreach works across departments to help engage and connect the network of more than 45,000 East Stroudsburg University alumni to their alma mater. This individual will assist with class reunion programs, homecoming planning and implementation, legacy family events, regional alumni events, alumni affinity groups, and young alumni and student groups. This individual will also work collaboratively with the Associate Director of Annual Giving and Special Programs on awareness and support for student programs and initiatives that inspire current and future alumni engagement and philanthropic support.

Essential Functions:

Reporting to the Director of Alumni Engagement and Annual Giving, the Associate Director of Alumni Engagement and Outreach works independently and collaboratively to perform the following essential duties and responsibilities.

Volunteer Management

Develop groups of volunteers among alumni, students, faculty, and staff to help with events and activities.
Work with young alumni (GOLD) to continue to grow connections and involvement with their alma mater.
Work with associate directors of development to help identify volunteers to assist with the establishment of new chapters/affinity groups in areas with a high concentration of alumni.
Develop and grow volunteer leadership in current chapters/affinity groups to be more self-sustainable.
Work with the Associate Director of Annual Giving and Special Programs on recruitment of campus and alumni volunteers for ESU Giving Days.

Events

Utilize event planning checklists to track, monitor, and manage all alumni event preparation, logistics, and wrap up. (Homecoming, Legacy, Chapter/Affinity, Etc.)
Support all aspects of alumni events in conjunction with the Director of Alumni Engagement and Annual Giving and the Special Events Manager.
Assist with special programs such as Homecoming and the annual Legacy Family Brunch and Pinning Ceremony.
Work with Donor Relations and Stewardship to establish post event stewardship practices for alumni event attendees and non-attendees.
Participate in University events to promote awareness of Alumni Association among current students, faculty, and staff.
Attend and provide support at ESU Foundation events including the logistics of set-up, break down and clean up.
Support regional alumni volunteers with the planning, promotion, and implementation of chapter and affinity group events including a virtual component where possible to keep distant alumni engaged.

Senior Class Gift / Student Philanthropy

Partner with Annual Giving staff to assist with undergraduate education and awareness of senior year programming, Student Philanthropy Program, Warrior Elite, and Senior Class Gift.
Promote Young Alumni (GOLD) group to current students for continued connection to their alma mater post-graduation.
Connect student groups with alumni affinity groups and include students in alumni communications and events where appropriate.

Social Media / Digital Outreach

Assist with managing the alumni office social media sites and publicity efforts. Employ best practices on all forms of alumni communications.
In conjunction with Donor Relations and Stewardship and Annual Giving and Special Programs; post, converse, and monitor ESU Alumni Relations/Foundation social media pages including Facebook, Twitter, Instagram, and LinkedIn.
Communicate notable online conversations and engagement opportunities to appropriate colleagues for any necessary follow up or awareness.
Collaborate with Donor Relations and Stewardship to support Associate Director of Annual Giving and Special Programs with social media campaigns (ESU Giving Days/Student Athlete Day/Warriors Friends and Family) to spread awareness of alumni participation and philanthropy.
Work with ESU Admissions to acquire data on “new” Legacy Family members and Alumni Admissions Ambassadors to update the Foundation Raisers Edge database.
Assist ESU Admissions to welcome in-person alumni family members of prospective students registered for campus tours.
Maintain online information and submission forms for Alumni Herald magazine news and notes section.
Assist Director of Alumni Engagement and Annual Giving to develop annual content calendar for monthly Alumni Newsletter, with input from the Communications Committee of Alumni Association board.

Additional Duties

Complete other duties as assigned by Director of Alumni Engagement and Annual Giving to meet fluctuating priorities.
Monitor daily mail and complete gift log as needed.
Exercise professionalism and discretion in working with confidential information.
Assist the Director of Alumni Engagement and Annual Giving as needed, to provide internal support for Alumni Association Board initiatives, meetings, and board committees.

Qualifications:

Bachelor’s degree required. Three years of alumni engagement, volunteer management, event planning, or related experience, preferably in higher education. Specific knowledge of direct mail marketing, website administration, copy writing, and editing is highly desirable.
Candidates must have strong interpersonal and communication skills and be able to establish and maintain strong relationships with a diverse set of persons.
Experience in social media and databases/information systems is required as well as proficiency with database management systems and software platforms, i.e., Raisers Edge.
The ability to work well under pressure or on deadlines and multi-task while maintaining a professional composure when dealing with multiple projects.
Must have flexibility to work evenings and weekends and willing to travel on occasion.
Must be able to successfully complete background checks.

To Apply Application package must include:

Cover letter indicating why you are interested in this position plus salary requirements.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least one of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236

Student Assistant

Position Status: part-time, non-exempt position of 20 hours per week

Background

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.

Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.