Employment Opportunities

Director of Advancement Services and Research

Position Status: Full-time, exempt


Background

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving, and administering gifts and donations that promote the growth, progress, and general welfare of ESU and its students.

Position Summary

Reports to the Senior Director of Finance and Administration, but maintains close working relationships with the Executive Director, Development Officers, Development staff, and Alumni Engagement.

Job Description:

  • The Director of Advancement Services and Research provide leadership and supervision of two major program areas: information services and prospect research.
  • The Director of Advancement Services is responsible for the management oversight of the development and implementation of the foundation’s fundraising database and prospect management system.
  • Responsibilities include preparing management reports, systems documentation, records maintenance, use and support of computer-based information systems, reconciliation and transfer of funds to appropriate accounts, tracking of all gifts in the database.
  • Responsibilities also include the receipt, reporting, and pledges from non-governmental sources.
  • The Director of Advancement Services works closely with the general Advancement Services staff to deal with a wide variety of functions relating to the development, implementation, maintenance, documentation, use, and support of computer-based Development information systems. 
  • Provide strategic leadership for prospect research to frontline fundraisers, senior university administration and leadership volunteers.
  • Oversee the long and short-term planning and implementation of strategies for prospect cultivation and solicitation in collaboration with front line fundraisers.

Key Duties and responsibilities:

  • The Director of Advancement Services requires a comprehensive understanding of the overall responsibilities of Advancement Services. This includes input in the gift processing and acknowledgments, prospect management, biographical maintenance, and other data maintenance activities. This knowledge will be essential for development of database policies and procedures, and in performing a liaison role with Advancement Service's constituents.
  • Advanced computer analysis skills, including the use of software to create documents, spreadsheets, timelines, and reports will be extremely important and will frequently need to be upgraded. The Director of Advancement Services will be responsible for developing and running all selections requested by the foundation’s fundraising database users, in a timely fashion. Donors may be selected by giving capacity, past giving, total giving, open pledges, alumni friends, matching gift status, etc, or any and all of the preceding criteria.
  • The Director of Advancement Services will be required be the liaison to diagnose and repair computer hardware used within the Foundation including the operations, administration, and maintenance of the database server, personal computers, local area network, word processing and electronic mail systems.
  • The Director of Advancement Services will run, maintain, and develop reports, and queries to monitor the integrity of data stored in Raiser’s Edge.
  • The Director of Advancement Services requires a comprehensive understanding of database security and will help determine who requires access to the various screens and tables. Any potential breaches of security must be considered in advance of releasing any information other than within the Development Office.
  • Organizes the processing and receipting of gifts, pledge payments, matching claims, memorial gifts, in honor gifts, and other contributions to the Foundation which may often be of significant dollar values. Monitors the timeliness and efficiency of processing, and assures that all corresponding links in the database are updated and maintained as gifts are processed. Record links may include but will not be limited to: spouses and other family members; other alumni and friends; corporations/foundations to employees/owners, etc.
  • Interacts with major gift, corporate/foundation relations, planned giving, and University President in development, regarding the processing, reporting, and logging of major and other gifts, the processing of requests for prospect research, and other data maintenance activities.
  • Supervises the identification, research and clarification of prospective donors necessary to achieve fundraising goals, analyzing and compiling information using a broad sense of data sources and techniques.
  • The Director of Advancement Services will sometimes address "critical needs" which occur on short notice and will require immediate action. Organization, prioritization, judgment, and problem-solving skills will be challenged.
  • Responsible for developing and managing the Advancement Service department annual fiscal budget.
  • Sourcing of equipment, supplies and special purchases is also the responsibility of the Director of Advancement Services. This involves knowledge and selection of appropriate purchasing procedures, preparing, filing, following up on all associated requisitions, purchase orders, related paperwork, vendors, and maintaining detailed hardware, software, license agreements, and other information.
  • The Director of Advancement Services requires good communication skills which will be frequently tested. Writing/proofreading skills will need to be employed and a good understanding of the English language, (both written and spoken) is highly important.

Knowledge and abilities:

  • Advanced understanding of office methods, procedures, practices, and bookkeeping or accounting knowledge. An understanding of the relationships of these policies and procedures to those of the Foundation as a whole is critical.
  • Computer literacy is highly important. Knowledge of a wide variety of software is of significant importance, with the ability to train users in the most effective use of this software.
  • Create and provide current process manuals for each area of responsibility and fulfill regular data and narrative reports that may be shared internally and externally.
  • Ability to learn, interpret, and apply a variety of complex policies and procedures with minimal guidance. The ability to share ideas and convey them in an efficient manner is mandatory, as is the ability to work with other departments on the Campus in the interpretation and enacting of these policies and procedures.
  • Ensure all personnel matters are handled according to human resources policy.
  • Ability to organize, train, and motivate staff particularly in the gift entry and biographical maintenance functions of Raiser’s Edge.
  • Complete out other duties as assigned by Executive Director to meet fluctuating priorities.

Qualifications:

  • Bachelor’s degree.
  • Five to seven years of database management, prospect research, data analytics and/or related experience in Blackbaud’s Raiser’s Edge.
  • Minimum 3 years of staff management experience.
  • Accuracy and exceptional verbal and written communication skills; excellent, interpersonal, time management, and planning abilities.
  • Strong analytical, decision making, organizational and computer skills and the ability to work independently.
  • Ability to train, motivate, and manage staff in a high volume data entry environment.
  • Successful completion of standard background checks.

To Apply

Application package must include:

  • Cover letter indicating why you are interested in this position plus salary requirements.
  • Resume (please include start and end date of employment for each position).
  • Names and contact information of three professional references (at least one of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity.  Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

There is no application deadline.  Review of applications will begin immediately, and the application period may close early, when an adequate number of qualified applications are received. 

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations.  The following person has been designated to handle inquiries regarding this policy:  CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236.  For assistance or special accommodations, please call 570-422-3236.

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Associate Director of Annual Giving and Special Programs

Position Status: Full-time, exempt


Background

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving, and administering gifts and donations that promote the growth, progress, and general welfare of ESU and its students.

Position Summary

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as the Associate Director of Annual Giving and Special Programs.

The Associate Director is responsible for developing and implementing plans to meet and increase annual giving revenue by engaging students and alumni in donor centric programs and initiatives that inspire current and future participation and support. Additionally, the Associate Director will work in close collaboration with the many departments within the Foundation and across campus, including advancement services, the alumni engagement team, donor relations and stewardship, major gifts, athletics, events, academic departments, and others.

Essential Functions:

Reporting to the Director of Annual Giving and Alumni Engagement, the Associate Director of Annual Giving and Special Programs works independently and collaboratively to perform the following essential duties and responsibilities.

Senior Class Gift / Student Philanthropy

  • Develop and implement campus educational programs and initiatives for Senior Class Gift awareness and participation
  • Recruit seniors to act as peer-to-peer volunteers on the senior class gift committee.
  • Work with student groups to create an understanding of philanthropy on campus and increase support for the Warrior Fund and annual giving.
  • Engage in face-to-face solicitation during Senior Class Gift to inspire annual gifts of support.
  • Coordinate events that raise awareness of the senior class gift and student philanthropy programs. Identify campus groups, classroom settings, and department meetings to present the concept of philanthropy to students
  • Work with donor relations and stewardship staff to create a program to steward and fulfill senior class gift pledges after graduation.
  • Develop a comprehensive solicitation and stewardship plan for senior class gift.
  • Develop underclassmen philanthropy programs to create a culture of annual giving prior to graduation.
  • Work with Director of Annual Giving and Alumni Engagement to manage, engage and ignite Warrior Elite members as ambassadors for student philanthropy and future alumni engagement.

Digital Outreach / Crowdfunding

  • Manage, post, converse, and monitor ESU Foundation social media pages including Facebook, Twitter, Instagram, and LinkedIn and disseminate opportunities appropriately.
  • Curate compelling digital marketing/social media campaigns through edited video, graphic design pieces and marketing materials to convey philanthropic messaging.
  • Oversee design for all social media graphics and marketing materials for annual giving.
  • Maintain brand awareness on social media outlets, including reputation management.
  • Create social media policies to increase engagement of alumni, friends, faculty, and staff
  • Establish content calendars for specific campaigns, analyze metrics and revise content strategy as needed.
  • Monitor current trends in content/digital marketing, design and strategy, audience engagement, and new platforms with proven metrics of increasing annual giving.
  • Manage ESU Giving Day / Giving Tuesday including the recruitment of campus and alumni volunteers.

Athletic Fundraising

  • Prepare electronic and direct mail Friends and Family annual campaigns for individual sports.
  • Manage crowdfunding pages for athletic campaigns like Friends and Family and National Student Athlete Day.
  • As needed, create athletic team phonathon calling logistics including, scripting, supporting documents, calling schedule and room set-up.
  • Work with ESU Foundation athletic liaison as needed to engage coaches and athletes for participation in athletic fundraising initiatives.

Additional Duties

  • Collaborate with Associate Director of Alumni Engagement and Outreach on events, reunions, affinity groups, chapters, family legacy, homecoming, alumni golf outing.
  • Coordinate with Donor Relations and Stewardship on oversight of first-time donor program.
  • Collaborate with Director of Annual Giving and Alumni Engagement on gift anniversary program, reunion giving, faculty staff/campaigns.
  • Monitor daily mail and complete gift logs.
  • Exercise professionalism and discretion in working with confidential information.

Qualifications:

  • Bachelor’s degree
  • Three years of fundraising experience; preferably in higher education with a concentration on annual giving campaigns, student philanthropy, senior class gift, and athletic fundraising.
  • A thorough knowledge of fundraising principles and best practices including donor confidentiality.
  • Ability to work collaboratively with students, colleagues, peers and leadership within the foundation, university, external partners, and volunteers.
  • Must have exceptional interpersonal and communication skills and the ability to work effectively in a team setting.
  • Affinity with the overall mission of East Stroudsburg University Foundation and East Stroudsburg University.
  • Must have flexibility to work evenings and weekends and be willing to travel on occasion.
  • Proficiency with database management systems and software platforms: i.e., Raiser’s Edge, Community Funded, Microsoft Office.
  • Must be able to successfully complete background checks.

To Apply Application package must include:

  • Cover letter indicating why you are interested in this position plus salary requirements.
  • Resume (please include start and end date of employment for each position)
  • Names and contact information of three professional references (at least one of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236

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Regional Gift Officer

Position Status: Full-time, exempt

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary

The East Stroudsburg University Foundation, the 501(c) (3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as a Regional Gift Officer.

Reporting to the Senior Director of Development and Alumni Relations of The East Stroudsburg University Foundation, the Regional Gift Officer, will develop and execute a comprehensive strategy to retain and expand the number of donors to the foundation’s annual fund, through active cultivation, appropriate solicitation and stewardship resulting in increased operating income for the Foundation, support for university priorities and growth in alumni participation rates.

Duties and Responsibilities

  • Manage a portfolio of 150 - 200 prospects, within a defined region;
  • Qualify, cultivate, solicit and steward prospects and donors with the capability of giving $10,000 or more over a 3 to 5-year period in line with established individual and team fundraising goals;
  • Solicit gifts through personal visits, follow up telephone calls and coordinated written correspondence;
  • Collaborate with Foundation departments, University officers, faculty, administrators and Athletics on fundraising strategies and campaigns;
  • Maintain accurate, timely records and contact reports in the database of record to facilitate repeated gifts and establish lifetime philanthropic partnerships;
  • Complete and Submit monthly expense reports receipts, and invoices in a timely fashion;
  • Maintain knowledge of current best practices in the field of fundraising and advance understanding through professional development;
  • Participate at and assist where needed with cultivation events;

Position Qualifications

  • Bachelor’s degree and 3+ years of relevant experience (development, sales, marketing, customer relations, etc.) or equivalent combination of education and experience;
  • Experience in a higher education or non-profit setting preferred; direct experience with fundraising and volunteer management;
  • Proven ability to solicit and close philanthropic gifts at the $10,000+ level, or equivalent experience in a related field such as sales;
  • Working knowledge of charitable giving tax law;
  • Strong organizational and planning skills;
  • Excellent interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy while working with a wide variety of personalities;
  • Ability to apply good judgment and proven responsible decision-making skills; sensitivity and discretion are required to deal with highly confidential alumni, parent, student, family, donor and prospect information;
  • Must be a detail-oriented, self-starter with a demonstrated ability to work independently and manage multiple projects and priorities to meet aggressive timelines and challenging deadlines;
  • Availability for frequent travel in a defined region within and outside of the state of Pennsylvania, as well as occasional evening and weekend work;
  • Working knowledge of electronic mail, social media, virtual platforms, and calendars, the Windows environment, including Microsoft Word, Excel, PowerPoint, Teams, and Outlook, and Raisers Edge or comparable databases;
  • Deep appreciation for the mission and aspirations of the East Stroudsburg University Foundation and East Stroudsburg University;
  • Personal attributes: Honesty, integrity, persistence, enthusiasm, team player, commitment, attention to detail, curiosity and self-awareness;

To Apply
Application package must include:

  • Cover letter indicating why you are interested in this position
  • Resume (please include start and end date of employment for each position)
  • Names and contact information of three professional references (at least one of which must have been a direct supervisor)
  • If all three items above are not submitted your application will not be considered

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include hybrid/remote work schedule, participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

Position will remain open until filled. Review of applications will begin immediately, and the application period may close early, when an adequate number of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

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Staff Accountant

Position Status: Full-time, exempt
 
Background
 
Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.
 
Position Summary:

The East Stroudsburg University Foundation seeks a highly motivated individual responsible for all principal areas of revenues/expenses (A/R and A/P), assets and liabilities, invoices, and cash application; assists in the preparation, maintenance and development of the Foundation polices.  Responsible for entering financial data to maintain accurate balances on accounts.  Maintaining accounts receivables constituent files and accounts payable vendor files, and a schedule of recurring monthly entries.  Analyzes debit/credit activity in related G/L accounts, reviews, and records financial transactions to determine accuracy and completeness of entries and makes additions and corrections in compliance with Foundation procedures, board policies, FASB and GAAP as well as any other State, Federal regulations. Prepares monthly budget numbers and codes transactions to appropriate budget numbers.  Prepare various financial worksheets and analyzed account reconciliations including follow-up and clearing reconciling items.  Position requires a working knowledge of Foundation policies and procedures, a high level of tact and diplomacy in dealing with donors to the Foundation, key individuals within the Foundation and University organizations, and other internal and external officials and visitors. The ideal candidate works semi-independently and solves problems requiring sound judgment and discretion.  Performs other related duties as required.

Key Duties and responsibilities:
Accounts Receivable - Gift Processing

  • Processing daily gift batches, sending out daily gift reports
  • Generating receipt letters ensuring accuracy of information
  • Imputing biographical and gift data information into the database
  • Creating and maintaining confidential constituent files
  • Processes and mails pledge reminders, and prepares coordination of mail merges
  • Reconciles entries with appropriate financial records and offices
  • Processes, submits, and maintains matching gift forms
  • Generates routine reports and maintains gift-related reports
  • Review all miscellaneous income to Cash Receipts Module

Accounts Payable (A/P)

  • Create and maintain vendor files
  • Clean up checks outstanding greater than 90 days
  • Review/enter vendor invoices and process checks
  • Payment of employee credit cards online and staff reimbursements
  • Prepare annuitants quarterly payments & tracking

General Accounting Functions

  • Orders and maintains inventory of office supplies
  • Maintains Senior Director of Administrations calendar, including travel arrangements and expenses
  • Assists with ESU Foundation Board and committee meetings, as needed
  • Manage and maintain registrations of charitable solicitations
  • Assist with preparation of 1099’s & W-2’s & annual audit reports
  • Works with ESU Business office and Student Activities Association on annual financial reporting for federal, state, and NCAA requirements.
  • Serve as back—up for all Scholarship Coordinator Responsibilities
  • Manages student assistants
  • Participate and assist where needed at Foundation and University events
  • Other administrative functions as assigned

Qualifications and experience:  Two to three years of strong bookkeeping experience.  Prior work experiences in higher education a plus.  Excellent interpersonal, verbal, and written communication skills are essential.  Requires close attention to detail, accurate data entry, and a high level of confidentiality.  Good communication skills, both verbal and written, and ability to multi-task in a fast-paced, changing environment. 

Education: High school diploma or equivalent.   

Technical: Strong proficiency in Microsoft Office suite, especially Word, Excel, PowerPoint, Outlook and experience in data management.  Gift processing experience in Blackbaud Raiser’s Edge a plus.  

To Apply
Application package must include:

  • Cover letter indicating why you are interested in this position.
  • Resume (please include start and end date of employment for each position).
  • Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity.  Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination:  East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations.  The following person has been designated to handle inquiries regarding this policy:  CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236.  For assistance or special accommodations, please call 570-422-3236.

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Student Assistant

Position Status: part-time, non-exempt position of 20 hours per week
 
Background
 
Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.
 
Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

  • Perform general office duties such as filing, typing, photocopying, and printing.
  • Create labels and envelopes, and alphabetize files and data.
  • Update Raiser’s Edge/Financial Edge database systems.
  • Provide logistical support for on-campus alumni and Foundation stewardship events.
  • Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
  • Organize hard-copy and electronic files.
  • Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

  • Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
  • Must have proficiency with MS Office applications, internet and email.
  • Possess the ability to work independently and with little supervision, while at the same time act as a team player.
  • Must have strong organizational and planning skills.
  • Must have strong written and oral communication skills.
  • Must be able to commit 20 hours per week.
  • Successful completion of standard background checks.
  • Must have the flexibility to work evenings and weekends.
  • Comfortable with making calls to alumni and donors.
  • Exercise professionalism and discretion in working with confidential information.

To Apply
Application package must include:

  • Cover letter indicating why you are interested in this position.
  • Resume (please include start and end date of employment for each position).
  • Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination:  East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations.  The following person has been designated to handle inquiries regarding this policy:  CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236.  For assistance or special accommodations, please call 570-422-3236.

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