Employment Opportunities

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Associate Director of DevelopmEnt

East Stroudsburg University Foundation has partnered with Aspen Leadership Group in the search for an Assistant Director of Development. You may view the position prospectus or submit an application via this link: https://opportunities.aspenleadershipgroup.com/opportunities/4614

Events Coordinator (Fundraising, Development, and Stewardship)

Position Status: Full-time | Hybrid eligible

Position Summary:

The Events Coordinator is a vital member of the ESU Foundation staff and the Donor Relations team. The successful candidate will assist in executing dynamic, high-quality events that advance Foundation priorities related to the strategic plan, stewardship, fundraising, alumni engagement, government and community relations. They are a key member of the team that ensures our donors are appreciated, informed and connected to the outcomes of their generosity. Examples include private events for President’s Circle level donors, the 1893 Society, the annual Scholarship Dinner for donors and student scholarship recipients, golf outings and other fundraising events on the annual calendar.

Reporting and working in collaboration with the Director of Donor Relations, the Events Manager’s responsibilities include:

Assist leadership in executing in-person and virtual events that fulfill the mission of the ESU Foundation, specifically events that convey our gratitude to the existing donor base while also engaging and cultivating potential donors. Support leadership in event sponsorship commitments and serve as committee support on events within other program areas within the Foundation and on campus.

Duties include, but are not limited to:

Arrange site visits with venues and determine event location logistics
Determine virtual event platform needs and set up/manage accordingly
Work with caterers and venues to finalize menus and event setups for approval
Determine transportation and lodging needs for guests, speakers, and staff
Support leadership in all event logistics including A/V, setup, vendor coordination, and collaboration with university departments
Execute event staging and visual design plans, including floral, linens, props, signage, banners, and program elements such as speakers, agendas, and audience engagement
Prepare invitation lists by criteria, working with staff to curate and vet attendees
Manage RSVPs, table assignments, hospitality for VIPs and special guests of honor
Prepare and submit guest bios, briefings and event agendas/packets for leadership staff
Assist in production of event print materials, including invitations, scripts, nametags, programs, and day-of collateral
Assist in print needs for events, including programs, nametags, place cards, and menu cards
Monitor and update event sponsorships, providing support to leadership on fulfilling sponsorship commitments for stewardship and fundraising events.
Provide support in post-event phase, including data entry of event guests, post event summaries, linen cleaning and event supply storage, digital and physical filing of event documents and print materials
In partnership with staff, use standardized systems and technology to automate elements of event planning, tracking, and production whenever possible.
Develop productive working relationships with campus and community resources and vendors.
- Demonstrate project management, time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.
- Prepare and monitor event budgets for leadership. Ensure compliance with accounting, audit and fiscal controls.
- Prepare post-event and year-end reports that assess KPIs, reflect on successes and opportunities, and offer recommendations for improvement.
- Support post-event stewardship initiatives and contribute to strategic planning through analysis and performance insights.

Required Qualifications:

Bachelor’s degree, preferably in event management, marketing, hospitality, or business field.
Relatable experience in supporting in-person and virtual events, preferably in a higher education or nonprofit development setting.
Demonstrated ability to support in-person events of varying scales and formality, with strong skills in logistics, vendor coordination, and onsite set ups and break downs.
Proficiency in virtual event platforms (e.g., Zoom) and comfort managing online events of up to 300 attendees.
Exceptional written and verbal communication skills; must be able to engage audiences and prepare professional scripts, invitations, and program materials.
Advanced computer skills, including Microsoft Office Suite and ability to manage event-related materials (mail merges, nametags, seating cards, etc.).
Strong analytical, decision-making, and problem-solving skills with attention to detail and time management.
Professional demeanor with ability to work independently and collaboratively under pressure.
Ability to stand for extended periods and lift up to 50 pounds during event setup and breakdown.

Work Environment and Schedule:

Monday through Friday 8:00 a.m. to 4:30 p.m. daily.
Hybrid schedule eligible: Minimum three (3) days per week on-site at the ESU Foundation office, may fluctuate due to event schedule.
Evening and weekend work required for events, with flexible hours to accommodate program needs.
Fast-paced, detail-oriented work with frequent multitasking and tight deadlines, especially in the lead-up to large events.
Physical requirements include standing for long periods, walking between event venues, lifting or carrying event supplies, setting up and tearing down event equipment, moving furniture, staging, décor, etc.
High visibility: the role often has accountability for budget adherence, guest experience, risk management, brand representation, etc.
Primarily works from an office setting, but regularly travels to event venues, conference centers, and outdoor sites.

Preferred Qualification:

Experience with Raiser’s Edge or similar donor management database.
Event management certifications (e.g., CSEP, CMP, CFRE) or coursework preferred.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references (at least two of which must have been immediate supervisors)

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer.

Closing Date

The deadline for applications is Friday, October 31, 2025. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

Foundation Office Student Associate

Position Status: part-time, non-exempt position of 20 hours per week, for students currently enrolled at East Stroudsburg University.

Position Summary:

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.
Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.