Employment Opportunities

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Gift Processing – Staff Accountant

Position Status: Full-time, hybrid eligible.

Position Summary:

The East Stroudsburg University Foundation seeks a highly motivated individual responsible for all principal areas of revenues/expenses. As a key member of the Finance and Administration team, the Staff Accountant is primarily responsible for managing all aspects of gift processing, tax receipting and acknowledgement as well as supporting constituent record management with the Advancement Services department. Responsible for entering financial data to maintain accurate balances in funds and accounts. Maintaining accounts receivables constituent files and accounts payable vendor files, and a schedule of recurring monthly entries. Analyzes debit/credit activity in related G/L accounts, reviews, and records financial transactions to determine accuracy and completeness of entries and makes additions and corrections in compliance with Foundation procedures, board policies, CASE, FASB and GAAP as well as any other State, Federal regulations. Prepares monthly budget reports and codes transactions to appropriate budget numbers. Prepares various financial worksheets and analyzes account reconciliations including follow-up and clearing reconciling items. Position requires a working knowledge of Foundation policies and procedures, a high level of tact and diplomacy in dealing with donors to the Foundation, key individuals within the Foundation and University organizations, and other internal and external officials and visitors. The ideal candidate works semi-independently and solves problems requiring sound judgment and discretion. Performs other related duties as required.

Key Duties and responsibilities:
Gift Processing - Accounts Receivable

Analyzes, interprets, process all charitable contributions through batches and generates reports adhering to the 24 to 48 hours turnaround policy.
Generate tax receipt letters ensuring accuracy of information complying with all IRS, CASE, FASB and other government and industry standards and attend training to remain informed of any changes.
Manage memorial and honorarium acknowledgements, and deceased constituents.
Examines gifts and corresponding documentation to determine the gift amount, legal donor, gift designation and charitable gift eligibility and performs any required research to ensure that gifts are processed correctly and according to the donor's intent and maintain accurate biographical and gift data information in the database.
Provide customer service to alumni and donors inquiries via telephone and email and provide clarification/requested documentation.
Create and maintain confidential constituent files.
Oversees the pledge process, including reminders and prepare coordination of mail merges and performs required research to ensure that pledges are processed and recorded correctly and reported for annual audit compliance. Maintain the pledge roll forward throughout the year. Utilize this reconciliation to support the reconciliation process between Raiser's Edge as a subledger of Financial Edge general ledger.
Processes, submits, and maintains matching gifts.
Generates routine reports and maintains gift-related reports.
Review all miscellaneous income to Cash Receipts Module..

Accounts Payable (A/P)

Create and maintain vendor files.
Clean up checks outstanding greater than 90 days.
Review/enter vendor invoices and process checks.
Payment of employee credit cards online and staff reimbursements.
Assist with preparation of 1099s.

General Accounting, Administrative, and Advancement Services support

Assist with general ledger functions and the month-end/year-end close processes.
Perform weekly reconciliations to ensure that Raiser’s Edge subledger and Financial Edge general ledger are aligned and reflect daily activity.
Assist and work with auditors by gathering requested donation information and backup.
Works with ESU Business office and Student Activities Association on annual financial reporting for federal, state, and NCAA requirements.
Develop and document business processes and accounting policies to maintain and strengthen internal controls.
Enter and/or review events set up in the database.
Review web/online registration pages for events with giving components.
Updates constituent contact information, including name, address, contact details, and employment status, as well as marital status, family relationships, and educational background, including non-ESU degrees.
Proactively searches for and corrects inaccurate data, research discrepancies using various services and resources and collaborates with other departments to verify data.
Assists with ESU Foundation Board and committee meetings, as needed. Serve as back-up for all Scholarship Manager Responsibilities.
Participate and assist where needed at Foundation and University events.
Manage and maintain registrations of charitable solicitations.
Other administrative functions as assigned.

Qualifications and experience: Excellent interpersonal, verbal, and written communication skills are essential. Requires close attention to detail, accurate data entry, and a high level of confidentiality. Prior work experience in higher education or not for profit a plus. Good time management, and ability to multi-task in a fast-paced, changing environment. Must be able to successfully complete background checks.

Education: Bachelor’s degree preferred, in Accounting, Finance or relevant; or associate degree with five years to ten years of related work experience.

Technical: Strong proficiency in Microsoft Office suite, especially Word, Excel, PowerPoint, Outlook, and experience in data management. Gift processing experience in Blackbaud Raiser’s Edge a plus.

To Apply: Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references.

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, or email to mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date: Deadline for applications is January 31, 2025. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodation, please call 570-422-3236.

Student Assistant

Position Status: part-time, non-exempt position of 20 hours per week, for students currently enrolled at East Stroudsburg University.

Position Summary

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.
Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.