Employment Opportunities

Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Executive Assistant

Position Status: Full-time on-site, exempt

Background Founded in 1986, the ESU Foundation is an independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary:

The East Stroudsburg University Foundation is seeking a highly motivated individual to provide comprehensive administrative support and assist with board management. The ideal candidate will be able to work semi-independently, demonstrate sound judgment and discretion in all tasks. This role requires a solid understanding of Foundation policies and procedures, as well as the ability to handle sensitive matters with tact and diplomacy. The position involves regular interaction with donors, key Foundation and University personnel, and other internal and external stakeholders, requiring a professional approach.

Reports to: Executive Director and Senior Director of Finance and Administration

Key Duties and responsibilities:

Provide Administrative support for the Executive Director, Director of Finance and Administration, and the Major Gifts and Planned Giving teams.
Manage Executive Director’s calendar, including appointment scheduling, travel arrangements, itineraries, and expense report reconciliations.
Coordinate donor visits and related materials for the Executive Director.
Assist with ESU Foundation Board of Director communications, including preparing board and committee reports, as well as meeting minutes.
Maintain and track ESU Foundation donor and board files, ensuring sensitive personal, financial, and confidential correspondence with top-level donors and prospects is handled appropriately; ensure timely acknowledgments and follow-up.
Perform administrative tasks such as word processing, filing, answering phones, preparing memorandums, drafting basic correspondence, and proofreading documents for grammatical and typographical errors.
Assists in preparation and coordination of mail merges with excel and word documents.
Adapt to shifting priorities with flexibility and resourcefulness; exercise professionalism and discretion in managing confidential information.
Manages data for development programs as needed.
Assist in preparing major gifts proposals, gift agreements, planned giving contracts.
Provide logistical support for both on-campus and off-campus volunteer and donor meetings and visits.
Assist with Foundation events such as Homecoming, Scholarship Dinner, and other special or volunteer visits or meetings as they arise.
Perform other duties as assigned.

Qualifications and experience:

Two to three years of strong administrative experience; prior work experiences in higher education a plus.
Excellent interpersonal, verbal, and written communication skills
Attention to detail, accurate data entry, and the ability to handle highly confidential information.
Good communication skills, both verbal and written, and ability to multi-task in a fast-paced, changing environment.

Education: High school diploma or equivalent
Technical: Strong proficiency in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook, Teams) and Zoom.

Physical Requirements: Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 25 lbs. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of local and area travel as a driver. Must be capable of regular, reliable and timely attendance. Some evening and weekend work may be required, and travel.

Working Conditions: Must be able to routinely perform work indoors in climate-controlled office or cubical space with minimal noise.

Position Requirements:

You must be able to perform job functions independently or with limited supervision and work effectively either on your own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising the highest level of discretion on both internal and external confidential matters.

Notice of Nondiscrimination:

East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.

Associate Director of DevelopmEnt

Position Status: Full-time

Position Summary:

The East Stroudsburg University Foundation, the 501(c) (3) affiliate of East Stroudsburg University, seeks a talented, experienced, and energetic development professional to serve as an Associate Director of Development.

Reporting to the Senior Director of Development and Alumni Relations of The East Stroudsburg University Foundation, the Associate Director of Development, will develop and execute a comprehensive strategy to retain and expand the number of donors to the foundation’s annual fund, through active cultivation, appropriate solicitation and stewardship resulting in increased operating income for the Foundation, support for university priorities and growth in alumni participation rates.

Duties and Responsibilities:

Manage a portfolio of 150 - 200 prospects;
Qualify, cultivate, solicit and steward prospects and donors with the capability of giving $25,000 or more over a 3 to 5-year period in line with established individual and team fundraising goals;
Solicit gifts through personal visits, follow up telephone calls and coordinated written correspondence;
Collaborate with Foundation departments, University officers, faculty, administrators and Athletics on fundraising strategies and campaigns;
Maintain accurate, timely records and contact reports in the database of record to facilitate repeated gifts and establish lifetime philanthropic partnerships;
Complete and Submit monthly expense reports receipts, and invoices in a timely fashion;
Maintain knowledge of current best practices in the field of fundraising and advance understanding through professional development;
Participate at and assist where needed with cultivation events;

Position Qualifications:

Bachelor’s degree and 3+ years of relevant experience (development, sales, marketing, customer relations, etc.) or equivalent combination of education and experience;
Experience in a higher education or non-profit setting preferred; direct experience with fundraising and volunteer management;
Proven ability to solicit and close philanthropic gifts at the $25,000+ level, or equivalent experience in a related field such as sales;
Working knowledge of charitable giving tax laws;
Strong organizational and planning skills;
Excellent interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy while working with a wide variety of personalities;
Ability to apply good judgment and proven responsible decision-making skills; sensitivity and discretion are required to deal with highly confidential alumni, parent, student, family, donor and prospect information;
Must be a detail-oriented, self-starter with a demonstrated ability to work independently and manage multiple projects and priorities to meet aggressive timelines and challenging deadlines;
Availability for frequent travel within and outside of the state of Pennsylvania, as well as occasional evening and weekend work;
Working knowledge of electronic mail, social media, virtual platforms, and calendars, the Windows environment, including Microsoft Word, Excel, PowerPoint, Teams, and Outlook, and Raisers Edge or comparable databases;
Deep appreciation for the mission and aspirations of the East Stroudsburg University Foundation and East Stroudsburg University;
Personal attributes: Honesty, integrity, persistence, enthusiasm, team player, commitment, attention to detail, curiosity and self-awareness;

To Apply:

Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position)
Names and contact information of three professional references.

Send to:

Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, or email to mdavis@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date:

Position will remain open until filled. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination:

East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodation, please call 570-422-3236.

Student Assistant

Position Status: part-time, non-exempt position of 20 hours per week, for students currently enrolled at East Stroudsburg University.

Position Summary

The East Stroudsburg University Foundation, the 501(c)(3) affiliate of East Stroudsburg University, seeks an ESU student to assist with accounting, database and scholarship administration functions. Event support for alumni engagement, including planning, coordination and execution on the day of the event, is included. Reporting to the Senior Director of Finance and Administration, the student worker will also provide clerical support and perform other duties as assigned.

Accountabilities:

Perform general office duties such as filing, typing, photocopying, and printing.
Create labels and envelopes, and alphabetize files and data.
Update Raiser’s Edge/Financial Edge database systems.
Provide logistical support for on-campus alumni and Foundation stewardship events.
Coordinate with Warrior Elite to help organize and gather volunteers at on-campus events.
Organize hard-copy and electronic files.
Complete other duties as assigned to meet fluctuating priorities.

Position Qualifications:

Ideal candidate will be outgoing, detail-oriented, and possess the ability to multi-task.
Must have proficiency with MS Office applications, internet and email.
Possess the ability to work independently and with little supervision, while at the same time act as a team player.
Must have strong organizational and planning skills.
Must have strong written and oral communication skills.
Must be able to commit 20 hours per week.
Successful completion of standard background checks.
Must have the flexibility to work evenings and weekends.
Comfortable with making calls to alumni and donors.
Exercise professionalism and discretion in working with confidential information.

To Apply:
Application package must include:

Cover letter indicating why you are interested in this position.
Resume (please include start and end date of employment for each position).
Names and contact information of three professional references (at least two of which must have been immediate supervisors).

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer.

Closing Date

There is no deadline for application. Review of applications will begin immediately and continue until the position is filled. The application period may close however, when the adequate numbers of qualified applications are received.

Notice of Nondiscrimination: East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations. The following person has been designated to handle inquiries regarding this policy: CFO, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236. For assistance or special accommodations, please call 570-422-3236.