Employment Opportunities

Current Openings

Events Manager

Position Status: Full-time, exempt

Background

Founded in 1986, the East Stroudsburg University Foundation, the 501(c) (3) independent affiliate of East Stroudsburg University with the sole mission of soliciting, receiving and administering gifts and donations that promote the growth, progress and general welfare of ESU and its students.

Position Summary

The Events Manager is a vital member of the ESU Foundation and Advancement team. The successful candidate will provide leadership and direction in the execution of dynamic, high quality in-person and virtual events that advance campus priorities related to the strategic plan, stewardship, fundraising, alumni engagement, government and community relations. Additionally, the Events manager will provide the platform for recognition of distinguished accomplishments or guests. Examples include the annual President’s Gala, Scholarship Dinner, Homecoming Weekend, Alumni Awards and reunion banquet, golf events and other signature and smaller events on the annual calendar.

Reporting to the Director of Donor Relations, the Events Manager’s responsibilities include:

  • Create, plan and execute special in-person and virtual events that fulfill the mission of the ESU Foundation. Serve as committee support on events within other program areas.
  • Serve as a special event stylist and designer for in-person and virtual events. Duties include, but are not limited to:
    • Arrange site visits and contract with venues
    • Determine virtual event platform needs and set up/manage accordingly
    • Prepare and present thorough and thought out event concept and vision
    • Oversee printing and mailing of event invitations and materials
    • Determine A/V equipment needs and work with vendors to ensure quality programming and presentation
    • Work with caterers to develop menus
    • Secure and work with volunteers to ensure successful, streamlined event
    • Oversee guest list management, reporting accordingly
    • Determine transportation and lodging needs
    • Conceptualize themes and translate throughout event experience
    • Coordinate with various university leadership, athletic coaches and program directors on planning and logistics
    • Manage and direct on-site and virtual event logistics, including set up, and break-down
    • Manage floral, linen, detailed props, signage, banners and accessories.
    • Create impactful staging and program development that enhances the guest’s experience for both in-person and virtual events.
    • Manage event program development (e.g., recruit and/or facilitate coordination and briefing of speakers/presenters, develop program agendas, determine order of speakers, etc.) for in person and virtual events.
    • Prepare and manage guest list criteria for invitations. Manage RSVPs, table assignments, hospitality for VIPs and special guests of honor.
    • Assume responsibility of ancillary print needs for events, including programs, nametags, place cards, and menu cards.
    • Prepare and submit guest bios, briefings and event agendas/packets for leadership.
    • Prepare and submit scripts and programming notes for review.
  • In partnership with staff, use standardized systems and technology to automate elements of event planning, tracking, and production whenever possible.
  • Develop productive working relationships with campus and community resources and vendors.
  • Demonstrate project management, time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. Ability to make confident decisions in a timely manner to ensure events stay on schedule.
  • Prepare, manage, and monitor event budgets, anticipating costs of production, technical, and promotional needs. Ensure compliance with accounting, audit and fiscal controls.
  • Prepare pre- and post-event analysis, assess opportunities and make recommendations for improving service to internal and external constituencies and implement those improvements as appropriate.
  • Provide support in post-event stewardship initiatives.
  • Prepare post-event reports to include reflection and suggestions for next year’s event. Also, prepare year-end events report, providing overall department analysis and recommendations for future actions and improvements.

Required Qualifications:

  • Bachelor's degree in related field.
  • Three to five years related work experience, preferably in higher education or non-profit, development environment.
  • Experience in planning, production and management of a variety of live, in-person events from informal to formal, large and small, for diverse and distinguished guests, with the ability to formulate creative ideas/themes, and to analyze, evaluate, and negotiate details reflective of a successful event.
  • Experience in planning, production and management of virtual events for up to 300 guests. Strong computer skills and a high level of comfort in virtual event platforms and their capabilities.
  • Outstanding writing ability. Samples will be requested to include scripts, invitations and event programs the candidate has produced.
  • Outstanding communication skills sufficient to express ideas and agreements concisely and persuasively to a variety of constituencies.
  • Computer skills with ability to use word processing and spreadsheet software, and knowledge of desktop production and database systems.
  • Solid analytical, decision making and problem-solving skills.
  • Candidate should be prepared to show their best event work in photographs and print materials.

Work Schedule: Monday through Friday 8:00 a.m. to 4:30 p.m. daily plus evening and weekend work for events, as scheduled.

Preferred Qualification:

Raisers Edge database management and event management certifications experience a plus.

To Apply
Application package must include:

  • Cover letter indicating why you are interested in this position plus salary requirements,

  • Resume (please include start and end date of employment for each position),

  • Names and contact information of three professional references (at least two of which must have been direct supervisors)

  • If all three items above are not submitted your application will not be considered.

Send to: Search Committee, ESU Foundation, 200 Prospect Street, East Stroudsburg, PA 18301 or email to esufoundation@esufoundation.org. The East Stroudsburg University Foundation is an equal opportunity employer encouraging excellence through diversity. Excellent benefits include participation in medical, dental and vision coverage; generous retirement plan; life insurance; holidays; personal and vacation days and sick leave.

Closing Date

The application deadline for application is March 31, 2021. Review of applications will begin immediately, and the application period may close early, when an adequate number of qualified applications are received.

Notice of Nondiscrimination:  East Stroudsburg University Foundation does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran’s status in its programs and activities in accordance with applicable federal and state laws and regulations.  The following person has been designated to handle inquiries regarding this policy:  Senior Director of Finance and Administration, East Stroudsburg University Foundation, 200 Prospect Street, East Stroudsburg, PA 18301, 570-422-3236.  For assistance or special accommodations, please call 570-422-3236.

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